Payroll Manager
FluidStack
Location
New York City
Employment Type
Full time
Location Type
On-site
Department
Finance
About Fluidstack
Fluidstack is the AI Cloud Platform. We build GPU supercomputers for top AI labs, governments, and enterprises. Our customers include Mistral, Poolside, Black Forest Labs, Meta, and more.
Our team is small, highly motivated, and focused on providing a world class supercomputing experience. We put our customers first in everything we do, working hard to not just win the sale, but to win repeated business and customer referrals.
We hold ourselves and each other to high standards. We expect you to care deeply about the work you do, the products you build, and the experience our customers have in every interaction with us. You must work hard, take ownership from inception to delivery, and approach every problem with an open mind and a positive attitude. We value effectiveness, competence, and a growth mindset.
About the Role
We are seeking a hands-on Payroll Manager to own payroll operations across multiple global entities. This role will oversee the end-to-end payroll process, manage relationships with payroll vendors, ensure compliance across jurisdictions, and provide reporting and insights to the finance team. The Payroll Manager will play a key role in transitioning from our current payroll platform (Deel) to a new solution (likely ADP) and will partner with HR and Finance on employee reimbursements, contractor management, headcount reporting, and special projects.
The ideal candidate has deep experience with multi-entity, global payroll, thrives in a dynamic environment, and is comfortable working across systems, teams, and time zones.
Key responsibilities:
Manage and oversee payroll processes across multiple global entities, ensuring accuracy, timeliness, and compliance with local laws and regulations.
Validate payroll runs prepared by payroll vendors/systems (currently Deel), for both employees and contractors, ensuring correct treatment of payments and compliance with contractor requirements.
Administer and track employee reimbursements and other payroll-related adjustments.
Lead the transition from Deel to ADP (or other future payroll platform), including requirements gathering, data migration, testing, and go-live.
Create payroll trend reports for accounting and finance (e.g., total payroll costs, headcount trends, overtime analysis).
Required Qualifications
5+ years of payroll experience, including managing payroll across multiple entities and countries.
Strong knowledge of payroll processes, compliance, and vendor management.
Experience with global payroll systems (Deel, ADP, Workday, or similar).
Demonstrated ability to validate payroll runs, identify discrepancies, and resolve issues.
Experience with contractor payments and associated compliance.
Strong Excel/Google Sheets skills; ability to build payroll trend reports.
Preferred Qualifications
Familiarity with accounting processes and payroll reconciliation.
Excellent attention to detail, organizational, and communication skills.
Hands-on, adaptable, and eager to contribute to finance projects outside of payroll.
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Netsuite experience a plus
Benefits
Competitive total compensation package (salary + equity).
Retirement or pension plan, in line with local norms.
Health, dental, and vision insurance.
Generous PTO policy, in line with local norms.
Fluidstack is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Fluidstack will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.