Job Opportunities in the Seedcamp Portfolio


Workplace Specialist



New York, NY, USA
Posted on Thursday, September 14, 2023

Why is now a really exciting time to join Synthesia?

Synthesia's vision is to build the first fully programmable video generation platform and help everyone transform non-video content into video. We are the world’s leader in synthetic AI, working with some of the world’s biggest corporate and media brands; BBC, EY, Facebook, McDonalds, Amazon and WPP, to name a few! We already partner with big celebrity names such as David Beckham and Lionel Messi, a campaign collaboration which also received a Cannes Lion Award in 2021. We have crazy user traction with our first self-service product for businesses in just 6 months since the unveiling! Despite the product still being in public beta, we have a very high NPS of 71 and growing! Today we are a +200-person company having recently closed our Series C investment round of $90m from names like Mark Cuban, First Mark Capital, Kleiner Perkins, Seedcamp, Google Ventures and more! Currently ranked 4.8/5 on G2 🌟 and we are officially a Unicorn company!! 🦄🎉

Join the rocket ship while it's taking off! 🚀

As a Workplace Specialist, you will build and take care of our exceptional NYC office! 🏢 You are passionate about employee satisfaction, productivity, and quality workplace facilities. You will own workplace management and ensure that our facilities live up to our values. You thrive in a fast-paced environment, you’re a motivated self-starter who sees projects to completion, adept at multitasking, and highly solutions-driven ✨

The role...

  • Liaise with building management and onsite staff, manage building portal requests, address daily office-related items
  • Establish and maintain office procedures and administrative systems
  • Managing all existing office vendors and book new ones as needed
  • Maintain office supplies, kitchen snacks/drinks and supplies
  • Keep health and safety policies up to date, including fire safety drills and role assignments
  • Assist IT with office-related onsite needs and issues
  • Communicate updates, initiatives, and changes related to the office
  • Plan and oversee future office moves, furniture installations, and other relevant projects
  • Own workplace socials and employee engagement programs (parties, happy hours, weekly lunches, holiday celebrations)
  • Organize virtual events for our USA remote employees Coordinate and host onsite visits, including employees, founders and customers. events
  • First point of contact for all workplace facilities and events queries and employee travel queries
  • Champion employee engagement by promoting workplace culture
  • Manage inventory and ordering of swag for internal and external stakeholders
  • Deliver ad-hoc administrative tasks

About you...

  • Tech-savvy thinking, eg. you know your way around an AV set-up
  • 4+ years in workplace, events or project management
  • An onsite approach, working from our NYC office 4 days per week
  • Approachable and enjoy hosting socials
  • Detail-oriented and able to multitask while maintaining a high level of quality
  • Experience organizing events, independently and collaborating with a team
  • Strong organizational skills
  • Excellent communication and interpersonal skills
  • Adaptability and willingness to take on new tasks
  • Solutions-oriented, proactive self-starter
  • Comfortable handling workplace deliveries, machinery and appliances

The good stuff...

In addition to being a part of a great team, working in a fun and innovative environment, we offer:

  • Generous stock option plan 📈
  • Discretionary based bonus 💰
  • 100% Medical, Dental & Vision 👩‍⚕️
  • 401k Plan 🧓
  • 25 days of annual leave + Public holidays 🌴
  • 4 week paid sabbatical after 4 years at the company + $10,000! 😍
  • Fun culture with regular socials and company retreats 🎉
  • Referral scheme 📨
  • WFH set up 💻

💰 Salary: $50,000 - $70,000

🌎 Location: New York City - Nomad District 🗽

If you want to be a part of building a legendary company,



☮️ Synthesia is fully committed to Equality, Diversity and Inclusion ☮️

Our ambition is to have an environment that is equitable, diverse and inclusive for all our employees now and in the future.

We believe that everyone at Synthesia is equally important, that we should celebrate diversity and the value it brings, and that everyone should feel they belong.

We want to be a business that champions equality and an inclusive culture; where there are no barriers to colleagues realising their potential; and where every individual feels valued, respected and accepted. 🏳️‍🌈