Workforce Management Specialist



Posted on Tuesday, April 23, 2024

Job Description

Short introduction

We’re looking for a Workforce Management Specialist to join our team in the Singapore office!

As a member of the WFM team you will be vital in ensuring agents are scheduled to be working at the right place and at the right time. You can expect to be working with a number of stakeholders from operational teams, product teams, and analysts, across all levels. You’ll be leveraging our WFM tools, providing support and expertise to our agents and operational leads. This coupled with deep understanding of our customers' needs, you will have a direct impact on helping our customers get support when they need us as well as enabling our agents to do their best work.

We are looking for superstars in both Scheduling and Intraday functions and will discuss your preference and forte during the interview rounds.

Your Mission

  • Know exactly where SLAs and our metrics stand at any given time

  • Create regular health reports for stakeholders and have a full understanding of the status of our queues, ready to articulate to our stakeholders

  • Understand our forecasts and be able to iterate with your expertise and provide recommendations on how we can improve

  • Introduce alternative forecasts when asked, based on the situation

  • Help to create and execute the strategic plan and objectives outlined on a weekly basis, as well as collaborate to achieve our higher-level OKRs

  • Independently and proactively make decisions and take actions based on established guidelines, data analysis and best practices

  • Communicate with precision to relevant teams about ways to improve our SLAs, operational efficiency and distribution of our agents

  • Ensure your stakeholders are constantly aware of what you’re working on and how you’re supporting them, actively aligning on priorities and action plans

  • Carry out all necessary tasks related to managing our queues, including reviewing and iterating forecasts, creating scheduling patterns, publishing schedules, and working with the wider WFM team to find solutions that align with our objectives

  • Create and/or adjust agents schedules for our teams based on the latest forecasted volumes to optimise to SLAs

  • Confidently and calmly handle incidents and manage stakeholders while devising steps to mitigate the situation

  • Identify process improvement opportunities and take the initiative to automate, improve efficiency, and reduce waste and cycle times across WFM practices

This role will give you the opportunity to

  • Solve a truly global challenge - our rapid growth rate, global customer base and the inherent complexity of moving money makes growing our support model a truly unique challenge right at the heart of our mission

  • Be an impactful member of the team which will give you an opportunity to have a say in anything and everything the team will decide and build

  • Process large amounts of raw data and present using G Suite, advanced Excel techniques, and internal tools.


About you

  • Are a Singaporean Citizen/PR. Please note that we are unable to sponsor visas for this role.
  • Have at least 1 year of relevant Workforce Management experience (in-house or in an outsourcing environment) with contact centre planning, scheduling and intraday management using workforce management tools.
  • You possess strong problem-solving skills and can efficiently manage multiple deadlines and stakeholders with varying priorities. Additionally, you are dedicated to our mission at Wise and prioritise customer satisfaction.
  • You’re a good communicator. You’ve got excellent verbal and written English skills and you’ve worked internationally, cross-team, or cross-geo before, so you’ll quickly pick up on how best to communicate effectively across different cultures and time zones. We want someone who can effectively communicate complex information clearly to a non WFM/technical audience.

  • You welcome an open feedback culture, happy both giving and receiving feedback to or from anyone in the organisation. You get it done. You have track record of identifying and resolving issues independently, taking initiative even under unfamiliar or ambiguous circumstances

  • You understand numbers. You’re keen to work with numbers and use them as a guide to solve problems but can also keep a human aspect in mind

  • Lean knowledge to document and improve processes in a structured manner is preferred but not required

Additional Information

For everyone, everywhere. We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs.

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