Office Coordinator
Ben
Our Mission
We’re not your average benefits platform – we’re the driving force that uplifts people’s lives. Our technology connects the entire benefits ecosystem, creating better outcomes for employers, employees, brokers, and providers.
Our mission is clear: to build a world where everything works at its best, ensuring every employee gets the support they need to thrive—both at work and beyond.
Your Mission
As our Office Coordinator, you'll be the heartbeat of our day-to-day operations, supporting everything from office logistics and employee experience to vendor coordination and company events. You’ll ensure that the office is an energising, efficient, and well-organised environment where everyone can do their best work.
This is an ideal role for someone who is highly organised, people-centric, proactive, and loves wearing many hats in a high-growth environment.
Things you will be working on…
Office Operations: Own day-to-day office management, including ordering supplies, office maintenance, and managing vendor relationships.
Employee Experience: Create a positive, inclusive workplace experience, organizing team lunches, socials, celebrations, wellness initiatives, and more.
Facilities Coordination: Act as the liaison with building management, ensure health & safety compliance, and manage facility related tasks.
Administrative Support: Assist the leadership team with scheduling, travel arrangements, and meeting coordination.
Onboarding & Offboarding: Coordinate logistics for new hires and leavers (equipment, workspace setup, welcome swag, etc.).
Event Planning: Organise internal events, offsites, and team-building activities that reflect our culture and values.
Budgeting & Ordering: Manage office-related expenses and ensure spend aligns with budget expectations.
This would be a great fit if you have…
Strong organisational and multitasking skills - you’ll thrive in a dynamic, ever-changing environment
Excellent interpersonal and communication skills - you enjoy being a go-to person for the team
Self-starter with a proactive mindset - you anticipate needs before they arise
Tech-savvy and able to pick up new tools quickly
You have a love for the little details that make a big impact on peoples’ day to day work experience
Bonus If You Have
Experience in office management, team operations, or a similar administrative role (ideally in a startup or tech environment)
Experience supporting remote/hybrid teams
Knowledge of workplace compliance and facilities management
Why join us?
Own your role with autonomy: We trust you to take initiative and drive improvements. You’ll have the freedom to identify needs, propose solutions, and make the office the best it can be.
Develop broad, transferable skills: You’ll build experience across operations, facilities management, culture building, vendor relationships, and executive support—an invaluable foundation for your career.
See the results of your efforts: In this role, you’ll get immediate feedback: a smoother onboarding, a happier team, an event that sparks connection. You’ll see the difference you make every week.
Our Compensation & Benefits
It’s important to us to practise what we preach when it comes to our benefits. We know what good looks like and we want to provide the best for our team, with a comprehensive and inclusive benefits package. This means you have a choice over the things that are most important to you. You can see a selection below, along with the full offering here.
💰 £30,000 base salary
🌟 Bonus scheme designed to reward and recognise high performance
💳 £100 monthly personal Ben Balance: for whatever works for you, whether that's Netflix, Spotify, or a really expensive cup of coffee! This allowance will increase by £50 for each year of service until you reach £250
🍔 Weekly lunch provided in office so you can spend quality time with the team over some tasty food!
🏖 28 days of holidays a year plus bank holidays, and an option to buy or sell 5 days per year. Also, your holiday entitlement will increase to 30 days at your 3rd year of service!
🌴 Work-from-abroad scheme, so you can support your travels, enjoy an extended holiday, or visit loved ones.
🍼 Enhanced parental leave and workplace nursery scheme to support with the cost of childcare in a nursery setting
❤️ Comprehensive Private Medical Insurance
💌 Funded Life Assurance cover with the option to voluntarily increase - this also includes an annual health check
🧠 Comprehensive and tailored mental health support and professional coaching through a leading provider
Diversity and Culture at Ben
We are organically growing a brilliantly diverse, inclusive and respectful bunch of people we are extremely proud of. This should go without saying but all applications are very much welcome. If you need any adjustments to support you with your application, just let us know by emailing jobs@thanksben.com. You can learn more about DEI at Ben here.